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Core Functionality / Order Processing

Order Processing

The Accura Production module is the centre of the Accura workflow. Once you have created an order, you can generate deliveries, proofs, acknowledgements and invoices from this order, and you can control and monitor the order at each stage of its production. Orders also provide the basis for the optional modules including: Production Scheduling, Purchase Ordering, Stock Control and Job Costing.

Orders can be raised from estimates, from previous orders (e.g. reprint work) or manually. If an order is raised from a previous order or an estimate, then no re-keying of data is necessary. Orders have additional areas where you can enter works-specific instructions, delivery information and client reference numbers.

Manual orders use the same tables as estimates, so you can build up all the labour, materials and outwork required directly in the order and Accura will calculate the selling price. This is ideal for simple orders such as stock and stationery issues, repro or finishing only etc, where an estimate is overkill or is not required.

Several documents can be produced directly from the order: the job bag lists works instructions, printing information and outwork information. The work sheet lists every item of labour, materials and outwork on the job, and the order acknowledgement prints, faxes or emails a letter to send to the client accepting their order. T-card labels can be printed for use with manual scheduling boards. All of these are configurable to suit your specifications using the integral WYSIWYG Report Designer.

History of orders are maintained in a quick and easy to navigate list, offering full searching and filtering facilities. Orders are colour coded to show which stage in the workflow they are at: Active, Completed, Invoiced etc. In a few mouse clicks, history lists can be exported or emailed in Microsoft Word, Microsoft Excel, HTML, PDF or CSV format. Histories of sales invoices, proofs, additional costs, job costing data and purchase orders can be viewed directly from each order.

The built-in production reports help to keep track of active orders, pending proofs and invoices, required materials, press job allocations, delivery response times, sales turnovers and much more. Sales and order histories can be broken down by client, type of work or sales rep to calculate rep commission figures or perform detailed analysis of orders. If there's a report you need that the many standard reports don't cover, you can create your own report using the powerful report wizards.

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